Career Services

Career Services

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Work Study Program

The Work Study program is offered jointly through Career Services and the Student Awards office to provide students in financial need with an opportunity to receive priority for certain part-time jobs during their academic terms. 

Work Study positions are funded by Queen’s University.  There is a Fall-Winter program as well as a Summer program. Each new academic session requires the submission of a new application for entitlement (unless you have received notification that you have been auto assessed). 

Please note that you may not commence work until a signed contract has been confirmed by Career Services and returned to your employer.  ​

Important Dates for Summer 2018

Now       Students can submit their application for entitlement (to Student Awards)

Now       Employers can post their job opportunities for Summer term

15 Mar   Summer job postings available online to students

1 May     Students can begin work during their Summer term (May-June, May-July, May-Aug Session)

31 May   Deadline for Work Study applications from students to Student Awards for entitlement

18 Jun    Last day a Work Study employee enrolled in the Summer term (May-June Session) can work

3 Jul       Students can begin work during their Summer Term (July-Aug Session) 

27 Jul     Last day a Work Study employee enrolled in Summer term (May-July Session) can work

13 Aug   Last day a Work Study employee enrolled in the Summer term (July-Aug Session) can work

31 Aug   Last day a  Work Study employee enrolled in the Summer term (May-Aug Session) can work


Important Dates for Fall/Winter 2018-19

Now        Students can submit their application for entitlement (to Student Awards)

Now        Employers can post their job opportunities for Fall/Winter term

13 Jul      Fall/Winter job postings available online to students

1 Sep       Students can begin their Fall/Winter or Fall term only Work Study position

14 Sep      Deadline for Work Study applications from students to Student Awards for entitlement

31 Dec      Last day a Work Study employee enrolled in Fall term only can work

2 Jan         Students can begin their Winter term only Work Study position

26 Apr       Last day a Work Study employee enrolled in Fall/Winter term or Winter term only can work

Student Checklist

Simplify things by following this list:

Eligibility & Entitlements

To be eligible for a Work Study entitlement you must meet the criteria for being in financial need. 

The rate of pay, effective September 2017, is $14.60/hour including vacation.

You may get hired for a second job IF you are hired for one in which your employer does not expect to use your full entitlement (i.e. not enough hours of work available). Just remember that you cannot exceed the total value of your entitlement, and both employers must be in agreement.  Please have your first employer contact the program coordinator with their acceptance and how many hours they are willing to give up.

How to apply for an entitlement

Complete the application that can be printed from the Student Awards website and submit it to the Office of the University Registrar, Student Awards, ground floor, Gordon Hall.  Please submit any questions about your application to

You will receive an email from Student Awards once your application has been assessed.  Turn-around time is approximately two weeks.  You will also be able to check SOLUS for your entitlement.  

How to Apply for Jobs

Remember the eligibility and entitlement rule.  To apply for Work Study positions, students MUST FIRST receive a Work Study entitlement from Student Awards for the academic term(s) for which the job is being posted.  

Job descriptions are available on MyCareer at Career Services. 

Please follow the "how to apply" instructions on each posting. Employers will then commence with the hiring process from their applicant pool. The department, faculty, school or organization that has posted the job is responsible for arranging interviews, selecting a candidate and making a job offer. 

If you are hired, the employer can obtain a contract and instructions under Work Study Contracts at: 

You may begin working IF your employer has received a confirmed contract from Career Services.

Accepting a Job

Congratulations on getting a job! Now, before you begin your Work Study placement, there are a few things you should do. 

1. Determine through your employer what vacation or observed holidays you are entitled to during your work term.

2. Submit your Social Insurance Number to your employer for income tax deduction purposes (as well as the expiry date if you are an international student).

3. All Work Study employees are categorized as hourly employees and are thus paid bi-weekly. 

4.  All students must activate their Queen's Employee NetID to access MyHR if they have not already done so.  

To activate NetID, go to: . Note: new Queen’s Employee NetID and current Student NetID are not the same Contact Queen’s ITS at 613-533-6666 if assistance with account activation is required.

To Activate MyHR go to: 

As a Queen’s University student who is also a Queen’s employee, you have a separate Employee Net ID to be used for your employment.  It is very important to keep your employee identity separate and distinct from your student identity.   Refer to this important Fact Sheet for additional details.  Email communication pertaining to your employment will only be sent to your Queen’s Employee Email account. 

You will receive your pay through electronic funds transfer directly to your bank account. Please see below or instructions at:

Social Insurance Number (SIN#) Requirements

Are you an international student?  

To work on campus in the Work Study Program students MUST have a Social Insurance Number (SIN).  International students cannot apply for a SIN until after being hired by a Work Study employer.

Not-for-Profit Organizations

Please note that you may not commence work until a signed and confirmed contract has been issued by Career Services to your employer and no hours will be paid prior to the date the confirmed contract has been sent.

Prior to Hiring

Non-Profit Organizations must complete and submit the required information below prior to posting a Work Study job or requesting a contract:

  • Email request for a subsidized position(s) outlining the rationale for the request
  • A job description for each different position the employer wishes to hire for
  • Signed NPO Work Study Agreement (PDF, 182 kB) - to be signed once per 12 month period
  • Signed Risk Criteria Assessment (PDF, 103 kB)

Once Hired

Please forward your email and completed forms to  Once I have received the required forms I would be happy to proceed with the request.

If you have any questions please forward them to:

Student Manual

Before you begin your Work Study placement, there are a few things you should do. You’ll need to have a clear understanding of the expectations, responsibilities and procedures on the job and you’ll need to assist your employer in setting up a process for handing in your timesheets on a bi-weekly basis.

Review the Student Manual (.pdf, 335 kB) for Work Study & SWEP to learn how to make the experience a valuable one, and clarify your role with your supervisor. If you need additional assistance, contact the program coordinator Sheila Hutchison.

What if I Can't Find a Work Study Job?

Your Work Study entitlement doesn’t guarantee you a Work Study position. Indeed, sometimes students can’t find a job that fits their skills, or they aren’t able to apply until later in the year when many of the jobs are filled.  Don’t panic! If you’re approved for Work Study but can’t find a job posted on the Work Study list that fits you, or if you got your entitlement late, you may be able to create a Work Study job! 

Do not start work until a signed contract has been confirmed and returned by Career Services to your employer.

Contact faculties, profs or departments who you think might need help on a research project, office, or lab work. Tell them that you can do a certain number of hours of work for them, and that the end cost to them is $3.65/hour plus benefits.  The employer will be responsible for paying the student on a bi-weekly basis through the term and will then be reimbursed 75% of the entitlement used at the end of the term once an audit form has been completed and returned. If you have found someone interested in hiring you and they are not familiar with the program (or if they need more information), have the employer contact for further information.

You may also contact any local non-profit organization.  These Not For Profit organizations (PDF, 174 kB) have worked with the Work Study Program in the past.

If you  have found a not-for-profit orgnaization that is interested in hiring you, it is important that the organization contact to start the process as paperwork is required from the not-for-profit organization PRIOR to a contract being prepared and confirmation given so that the student can commence work.

More ideas for finding work

Have a look at our Where to Find a Job on Campus tipsheet  (.pdf, 442 kB) for some additional ideas.  Career Services offers drop-in advising hours for additional job search advice and support.

Program contact

For more information, please contact: 

613-533-6000 ext 74044